Privacy Policy

This Privacy Policy explains how Michigan ER:LC Bot ("the bot"), operated by the Michigan Bot Dev Team ("we", "us"), collects, uses and protects information when you use the bot in a Discord server.

By using the bot, you agree to this Policy and to our Terms of Service. The bot runs on Discord, so Discord's Privacy Policy also applies.

Depending on which features your server uses, the bot may store:

• Discord identifiers: user IDs, usernames, server IDs, channel IDs and role IDs.
• Server settings: configuration chosen by server administrators, such as departments, channels and permission roles.
• Applications: answers submitted through department application commands, plus their status and the reviewer's decision.
• Sessions & events: session hosts, start and end times, and attendance or participation records.
• Command usage: which commands were used, when and in which server, to fix bugs and prevent abuse.

• We never ask for your Discord password or login details.
• We don't collect payment information.
• We don't collect your real name, address or phone number. Please don't submit sensitive personal information through bot commands.

• To run the bot's features: applications, departments, sessions and events.
• To remember each server's settings.
• To fix bugs, improve features and keep the bot running reliably.
• To prevent abuse and enforce the Terms of Service.

• We do not sell, rent or trade your information.
• Information submitted in a server, such as an application, can be viewed by that server's administrators and staff so they can manage it.
• The Michigan Bot Dev Team may access stored data to provide support, fix problems or investigate violations.
• We may disclose information if required by law or to comply with Discord's policies.

Data is stored on secured servers and only the development team can access it. We take reasonable steps to protect it, but no online service can guarantee complete security.

• We keep information only as long as it's needed to provide the bot's services.
• When the bot is removed from a server, that server's stored data may be deleted.
• Server administrators can ask us to delete their server's data at any time.

• You can ask to see the data the bot stores about you.
• You can ask for your data to be corrected or deleted.
• You can stop using the bot at any time, and server owners can remove it from their server.

To make a request, contact the development team through the Contact page and include your Discord user ID.

The bot is for people who meet Discord's minimum age requirement (13 or older, or higher where local law requires it). We don't knowingly collect information from anyone under that age.

This Privacy Policy may be updated at any time. The "Last updated" date at the top will change when it is. If you keep using the bot after a change, you accept the updated Policy.

For questions or concerns about privacy and Michigan ER:LC Bot, contact the development team through the official support server or the Contact page.